Business Safe

Use the business safe box feature to record and manage all of the following:

• Credit to Safe - record all credits to safe such as bank transfers, cash register reconcilliation or cash register transfers
• Debit from Safe - record all withdrawals from safe such as bank transfers or cash register transfers

Adding a Transfer Transaction

Follow the next steps to create a transfer transaction:

1. Access the Finance from the application menu
2. Click Business Safe Box
3. Click Add Transfer
4. The new transfer window appears

All bold fields are required and must be provided.

• Branch select the branch name

Branch is only available if the subscription has branch feature included.

• Transfer Type select Credit if you are transferring money into the safe box, otherwise select Debit
• Type select the Cash Register if you are paying/receiving from cash register, select Bank Transfer if you are paying/receiving funds from a bank account
• Cash Register select the cash register, accessible when cash register type is selected

Every user account is considered as cash register.

• Bank select the bank account, accessible when bank transfer type is selected
• Description enter a transfer description - optional
• Reference enter a transfer reference - optional
• Currency select the currency that represent the transfer amount
• Amount enter the transfer amount
• Date enter the transfer date
5. Click Save Changes

Updating a Transfer

Click the Edit button under the Action column next to the transfer that you would like to update

Deleting a Transfer

Click the Delete button under the Action column next to the transfer that you would like to remove

Busines Safe Box Report

A business safe report allows you to view the current cash on hand for each currency you have. For multi-branch subscriptions, you can view the current cash on hand for each branch.

Follow the next view the current Cash Reserve:

1. Access the Finance from the application menu
2. Click Business Safe Box
3. Click Safe Report
4. The new business safe box report window appears

For multi-branch subscriptions, you should see a list of all branches and the business safe for all branches combined.

• Branch Click on the required Branch name to view the current cash reserve for the selected branch
• Currency Click on the required currency to view the current cash reserve for the selected currency

Currency Opening Balance

To keep your business safe box figures accurate, you should record all starting balance for all available currencies

Follow the next steps to manage the starting balance:

1. Access the Finance from the application menu
2. Click Currency Opening
3. The currency opening window appears
4. Adding Starting Balance - click Add Currency Opening
• Branch select the branch name
• Currency select a currency
• Starting Balance enter the starting balance for the selected currency
• Click Save
5. Updating Starting Balance - click to update selected balance
6. Deleting Starting Balance - click to remove selected balance